Payroll Service Pricing for Small Business | Payroll Freedom

Transparent Pricing

Payroll that fits your business, not the other way around.

Looking for payroll service pricing for small business that’s actually straightforward? We charge a simple base fee plus a per-employee rate, with nothing buried in the fine print. Pick the package that fits where you are today and grow into more when you’re ready.

In one sentence: Payroll Freedom charges a base fee of $45 to $95 per payroll run, depending on how often you pay, plus $3.35, $5.30, or $9.70 per employee, depending on your package.

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Watch · 1:32

What payroll actually costs, in 92 seconds.

Frank Fiore, our President, walks through the whole formula: base fee, per-employee rate, and what a real 10-person team pays every payroll.

Read the transcript

Hi, I’m Frank Fiore, President of Payroll Freedom. Let’s talk about what payroll actually costs, with no guessing games.

Our pricing is simple: a base fee plus a per-employee rate for every payroll run. The base fee depends on how often you run payroll: $45 if you run weekly, $64 for bi-weekly or semi-monthly, and $95 for monthly runs.

Then, choose the tier that fits your business. Core is $3.35 per employee, covering full processing, tax filings, and employee self-service. Core+ is $5.30 per employee, adding time tracking or benefits administration. Core Pro is $9.70 per employee for the full platform, including ACA compliance.

Let’s make it concrete: a 10-person team on a bi-weekly Core plan pays just $97.50 per payroll. No hidden fees, just simple headcount math.

Switching is easy, with a one-time $300 implementation fee. That covers your full setup and team training. It’s a one-time cost, not a recurring one.

Want your exact number? Use our pricing calculator below. You’ll walk into our conversation already knowing what you’re paying. Let’s get started.

Get My Exact Number Compare the Packages

Choose Your Package

Three tiers. One platform. Zero surprises.

Every package includes full-service payroll, tax filings, and employee self-service. The only choice you’re making is how much HR and timekeeping support you want on top.

Core

For small businesses that need accurate, on-time payroll without the complexity.

$3.35 / employee / payroll

Base fee: $45 weekly · $64 bi-weekly/semi-monthly · $95 monthly

Full-service payroll processing
Direct deposit or live checks
Federal and state tax filings (1 state)
Electronic employee onboarding
Employee self-service portal
HR document management
Executive employer dashboard
Labor poster replacement service
Mineral HR Basic (2 months free)
Mobile-friendly access

Get Started

Everything, side by side.

So you know exactly what’s included in each package before you decide.

Feature	Core	Core+	Core Pro
Payroll
Full-service payroll processing
Direct deposit or live checks
Federal tax filings (940 / 941)
State tax filings (1 state included)
Standard payroll reports
Executive employer dashboard
HR and Onboarding
Electronic employee onboarding
Employee self-service portal
Mobile-friendly access
HR document management
Labor poster replacement service
Mineral HR Basic Support (2 months free)
Time and Attendance
iSolved Time or Benefits Administration
iSolved Time and Benefits Administration
Device and physical clock options
Integrated timekeeping
Benefits and Compliance
Electronic open enrollment
ACA administration and reporting

ADP vs. Payroll Freedom

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Paychex vs. Payroll Freedom

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Illinois Payroll Tax Guide

Read the guide →

Wisconsin Payroll Tax Guide

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Only Pay for What You Need

Available add-ons

Customize any package with optional services. Add-on pricing is per payroll unless noted otherwise.

📦

Check Delivery — 2-Day Standard

Printed payroll checks delivered to your location within two business days.

$20.00 / payroll

⚡

Check Delivery — Next Day

Need it faster? Next-day delivery gets checks to you the following business day.

$50.00 / payroll

✍️

Signed and Sealed Checks

Checks printed with an authorized signature and sealed for secure distribution.

$5.00 base + $0.65 / check

🗺️

Additional State Tax Filings

Operating in more than one state? We handle withholding and filings for each additional state.

$10.00 / state / payroll

🦺

Pay-As-You-Go Workers’ Comp

Premiums line up with your payroll cycle. No lump-sum payments, no year-end audit surprises.

$10.00 / payroll

📋

HR Basic Support Center

HR resources, templates, and compliance tools to help you handle employee matters with confidence.

$10.00 / month

🧑‍💼

HR Essentials Support Center

Live HR guidance, policy help, and compliance assistance for businesses with more complex HR needs.

$100.00 / month

📅

New Hire Setup and Reporting

We handle required new hire reporting and system setup so you can focus on onboarding.

$7.00 / hire

⚖️

Wage Garnishment Processing

We manage garnishment calculations and disbursements every payroll cycle.

$5.00 / garnishment / payroll

One-time setup fees: new client implementation $300 · garnishment setup $30 per garnishment.
Year-end W-2 and 1099 processing is billed annually at $135 base + $9.55 per employee.

Not sure which package is right for you?

Our pricing calculator gives you an instant per-payroll estimate based on your exact setup.

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FAQ

Payroll Service Pricing for Small Business FAQs

Straight answers to the questions we hear most often.

How does per-employee pricing work?+

Your total per-payroll cost is a flat base fee plus a per-employee rate multiplied by your active employee count. For example, a business running bi-weekly payroll with 10 employees on Core would pay $64 + (10 × $3.35) = $97.50 per payroll. Use our pricing calculator to see your exact number instantly.

Are there any setup or hidden fees?+

New clients pay a one-time implementation fee of $300, which covers full system setup and training. Year-end W-2 processing is billed annually, and optional add-ons are billed only if you request them. Everything is disclosed upfront.

How long is the contract?+

Our base payroll service requires 30 days’ written notice to terminate, so there’s no long-term lock-in. Some optional add-on services (such as iSolved Hire, iSolved Learn, and Time Clock agreements) carry a minimum one-year commitment, which will be clearly noted before you add them.

Can I switch packages later?+

Yes. You can upgrade or downgrade your package at any time. If you add a service that requires a higher tier, like timekeeping or ACA administration, we’ll walk you through the change.

How difficult is it to switch from my current payroll provider?+

We’ve handled hundreds of transitions. Our team manages the entire conversion process: collecting your historical payroll data, setting up your employees in iSolved, and making sure your first payroll with us runs without a hitch. Most clients are live within one to four weeks.

What happens at year-end?+

Year-end W-2 processing is billed separately at $135 base plus $9.55 per employee. We handle all W-2 preparation, filing, and distribution. If you have 1099 contractors, those are processed at the same rate. You’ll receive notice of the year-end billing well in advance.

Local Team · Mundelein and Grafton

Ready to make payroll painless? We’ll pick up the phone.

See your exact rate in minutes, then talk it through with a real person who’ll know your name. Illinois 847-566-0902 · Wisconsin 262-375-2440.

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