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Payroll Pricing Calculator for Small Business | Instant Estimate | Payroll Freedom
Transparent Pricing
See exactly what payroll will cost you.
Most payroll providers won’t show you pricing until you’ve sat through a sales call. We built this calculator so you can get a real number in under two minutes — no pitch required.
No hidden fees. No surprises. Just your number.
Payroll Pricing Calculator
1 — Payroll frequency
2 — Number of active employees
3 — Service package
Core
Core
$3.35 / employee
Payroll, direct deposit, federal & state tax filings, electronic onboarding, HR document management
Core+
Core+
$5.30 / employee
Everything in Core + iSolved Time or Benefits Administration, physical clock options
Core Pro
Core Pro
$9.70 / employee
Everything in Core+ + integrated timekeeping, ACA administration, electronic open enrollment
4 — Optional add-ons (per payroll unless noted)
Timekeeping & HR
Timekeeping (iSolved Time)
Included in Core+ & Pro
ACA administration & reporting
Included in Core Pro
Electronic open enrollment
Included in Core Pro
HR Basic Support Center
$5.00 / payroll$10/mo, billed 1st payroll of month
HR Essentials Support Center
$100.00 / monthBilled 1st payroll of month
Payroll delivery
Check delivery — 2-day standard
$20.00 / payroll
Check delivery — next day
$50.00 / payroll
Signed & sealed checks
$5.00 base + $0.65 / check
Tax & compliance
Additional state tax filings
$10.00 / state
Pay-as-you-go workers’ comp reporting
$10.00 / payroll
Estimated cost per payroll
$0.00
52 payrolls / year
Monthly est.
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Annual est.
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Cost breakdown
* One-time fees not included above: new client implementation $300.00; wage garnishment setup $30.00 per garnishment. Year-end & W-2 processing billed annually at $135.00 base + $9.55 per employee. Prices effective January 1, 2026. Fees guaranteed 3 months from start date; may increase annually thereafter.
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Let’s make sure we’re a good fit
Payroll Freedom works best for businesses like these
- You’re a small business with 1–100+ employees
- You want accurate, on-time payroll handled by people who actually know your business
- You’re looking for a long-term partner — not just a vendor who processes checks
- You value technology that simplifies payroll, HR, and compliance in one place
- You’re ready to stop worrying about tax filings, onboarding, and compliance deadlines
Sound like you? Request a meeting →
Pricing calculator FAQs
How does the per-employee pricing work?+
Your total per-payroll cost is a flat base fee plus a per-employee rate multiplied by your active headcount. For example, a business running bi-weekly payroll with 10 employees on Core would pay $64 + (10 × $3.35) = $97.50 per payroll. The calculator does the math for you instantly.
Is this estimate a real quote?+
It’s a very accurate estimate based on our published fee schedule — not a ballpark guess. The only things not included are one-time setup fees ($300 new client implementation) and annual year-end / W-2 processing ($135 base + $9.55 per employee). For a formal quote, request a meeting and we’ll confirm everything in writing.
What happens after I request a meeting or sign up?+
A member of our team will reach out within one business day to review your pricing, answer any questions, and walk you through the service agreement. Most clients are fully onboarded and running payroll within two to three weeks.
Can I change my package later?+
Yes — you can upgrade or downgrade at any time. If you add a service that requires a higher tier (like timekeeping or ACA administration), we’ll walk you through the change. There’s no penalty for adjusting as your business grows.
Do you serve businesses outside Illinois and Wisconsin?+
Our primary markets are Illinois and Wisconsin, where we have offices in Mundelein, IL and Grafton, WI. We do serve businesses with employees in multiple states — just use the “Additional state tax filings” add-on in the calculator for each extra state.
Want to see what’s included in each package first? View our full pricing page →
